Administrator

Trillium Flow Technologies™ serves customers in the power, oil & gas, general industry and water & wastewater sectors with highly engineered valves, pumps and actuators, as well as complete support in every phase of a project or operation.

We have UK Facilities/offices in Alloa, Elland, Bedford, East Kilbride & London. As well as employees-based UK wide within Customer sites.

An exciting new vacancy has arisen aligned to the continued growth of our Company for the role of:

ADMINISTRATOR

OFFICE - ALLOA

Requirements: Provide administrative support to designated manager and field service teams & workshop team covering duties including but not limited to payroll, timesheet processing, credit card spend management, travel booking, invoicing and training coordination.

Take a look at our extremely competitive benefits offering!!!!

• 25 days annual leave

• 8 Bank Holidays

• Holiday Buy Scheme - Purchase up to 5 days extra annual leave with equal monthly payroll deductions

• Pension Scheme - Up to 8% employer contributions

• Enhanced Company Sick Pay

• Life Assurance - 2 x annual salary if not in the pension scheme, 4 x salary if a member of the pension scheme.

• Cycle to Work Scheme

• Volunteering Scheme – support your local community

• DSE Specsaver Vouchers and Eye Test

• Free Car Parking - a potential saving of £1500-£2500 compared to city centre car parking

• Employee Assistance Programme - Confidential external support – face to face counselling

• Wisdom App by Health Assured - Part of the Employee Assistance Programme which allows employees to access nutritional videos/information, mental health information and general wellbeing.

• Mental Health First Aiders/Champions - We have a team of trained employees available to sign post employees

• Discounts, cash back and offers - offers on big high street stores, travel, show tickets, cinema gym membership and lots more!

• Long Service Recognition

• Health Cash Back Plan - For a small monthly fee, you can take advantage of unlimited GP consultations, cash back on everyday medical expenses such as physiotherapy, dental, chiropractor and more.

• Costco membership - Trillium is registered for all employees to join Costco and it will only cost you the annual fee.

• Rota Day Scheme - work additional hours throughout the month to accrue an extra day off per month – an additional 12 days leave

Skills Required:

• Attention to detail – required for Payroll, Timesheets, Navan (expense processing system), Invoicing, raising purchase orders, Holiday Requests, Training, etc.

• Time management/ability to prioritise workload – It is a fast-paced environment, with multiple deadlines and potential urgent requests

• Emotional intelligence – Out of control situations may arise, remaining calm and negotiable are key skills

• Computer skills – almost all tasks are completed via computer, requiring high IT skills in various software packages

• Problem solving – the nature of the role in a reactive engineering environment could have challenges in preventing tasks from being completed, the ability to be tenacious and find a solution to the challenge is a must.

• Work well with others – although the immediate team in the office is small it is coordinating and providing administrative support to a large field service team, being able to build remote relationships and working well with the team is key.

• Keen interest in AI - willing to experiment to find ways to save time using AI for everyday tasks

Previous Experience

• Payroll

• Timesheet processing

• Accommodation / travel booking

• Raising purchase orders

• Processing invoices

• Coordinating mandatory training

• Managing credit card spend

Desirable

• Accounting, payroll, or admin software using packages such as Infor M3 / ADP / Gel Training Solutions / Navan.

• Experience working with AI, understanding of effective prompts and its benefits.

• Working in an engineering / construction industry